The DHET Future Professors Programme (Phase 01) is run and administered by Stellenbosch University under the guidance of the South African Department of Higher Education and Training. This privacy notice discusses the details of the DHET Future Professors Programme (Phase 01) and should be read with Stellenbosch University’s Privacy Notice and Data Privacy Regulation (www.sun.ac.za/privacy).

You are also sharing your information with South African Department of Higher Education and Training. They are committed to keeping your information secure and confidential, and to only use it for the purposes for which we have sent it to them.

2.1. When you apply to take part in the programme, we collect personal information.

When you apply we collect the following information:
• Name
• Date of Birth
• Contact details
• Educational history
• Employment history
• Academic publication and research records

2.2. We obtain your PI when you use our facilities and services.

When you use our facilities or enter our premises, we may collect additional personal information to facilitate access to our premises.

2.3. We may collect your PI from third parties with your permission.

With your permission, we will collect some of your information (such as referee reports) from third parties. You must nominate referees as part of the programme application process.

2.4. We do not knowingly collect the personal information of children.

You have to be older than 18 to apply for this programme. We do not knowingly collect the personal information of children without the consent of a parent or guardian.

3.1. We use your information to provide our services to you.

We use your personal information to process your nomination to the programme and facilitate your participation in the programme, should your nomination be accepted. We may require additional information (such as passport information) when necessary to facilitate, for example, travel or international engagement.

3.2. Sometimes we are required by law to collect your information.

Legislation such as the Higher Education Act forces us to collect your personal information.

3.3. We use your information for research purposes.

The information we collect may be used for research purposes, but if that is the case, we will notify you and ask for your permission.

4.1. We don’t sell or share your information for profit.

We respect your privacy and will never sell or share your information with other institutions or companies to use for their own purposes. We only share information if we have to do it to deliver the services you requested.

4.2. We may need to share your PI with experts and companies who help us provide services to you.

We make use of suppliers or service providers who we trust to assist us to deliver the services you requested. This includes disciplinary experts, mentors, expert panels and coaches to advise us on how best to support you. They have agreed to keep your information secure and confidential, and to only use it for the purposes for We may be required by law to share your information.

Sometimes we will be required by law to share your information. For instance, if a warrant is issued by the police or if we are compelled by a court to disclose information. We will always check whether the request is legitimate.

5.1. We take your privacy and the security of your personal information seriously.

We have implemented reasonable security safeguards based on the sensitivity of the personal information to protect it from loss, misuse and unauthorised access, disclosure, alteration, or destruction. For example we regularly monitor our systems for possible vulnerabilities and attacks. But no system is perfect and we cannot guarantee that information may not be accessed, disclosed, altered or destroyed by breach of any of our physical, technical or managerial safeguards.

5.2. We will inform you if your privacy is ever compromised.

Although we cannot prevent all security threats, we have measures in place to minimise the threat to your privacy should something happen. We let you know of any breaches which affect your personal information.

You have the right to know what kind of personal information we have about you and to correct it.

You have the right to:

• ask what personal information we hold about you;
• ask what information was sent to our suppliers, service providers or any other third party;
• ask us to update, correct or delete any out-of-date or incorrect personal information we hold about you;
• unsubscribe from any direct marketing communications we may send you;
• object to the processing of our personal information.

You can request access to the information we hold about you or correct your personal information by contacting paia@sun.ac.za. To protect your information, we may require proof of your identity.